Finance and Operation Manager

The Role

We're hiring an Finance & Operation Manager to be the operational backbone of Viggle’s Toronto office and a force multiplier for leadership.

This is not a traditional EA role. We're looking for someone who is sharp, analytical, and commercially minded, and someone who can run the office, support executive workflows, assist with finance and administrative operations, and plug into business development and cross-functional projects when needed. You'll be a key part of how Viggle functions day-to-day and a trusted extension of the leadership team.

If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters, this is the role.

Responsibilities

Office Operations

• Own the day-to-day operations of the Toronto office - including vendor relationships, office supplies, facilities, and everything that keeps the office running smoothly.

• Set up and maintain systems and processes that make the office efficient, organized, and professional.

• Coordinate company events, offsites, team meetings, and visitor logistics.

• Be the go-to person for all operational matters in Toronto.

Finance & Administrative Operations

• Support day-to-day finance and administrative operations, including expense management, invoice processing, vendor payments, and budget tracking.

• Assist with bookkeeping and accounting processes using QuickBooks Online (QBO) and work closely with external accountants and tax advisors.

• Support government funding and tax credit programs, including assisting with SR&ED documentation and information gathering.

• Help coordinate month-end administrative activities and maintain accurate operational and financial records.

• Continuously identify opportunities to improve internal operational and financial processes.

Executive Support

• Manage calendars, travel, and logistics for leadership with precision and proactivity.

• Prepare materials, briefings, and research ahead of key meetings and decisions.

• Own follow-through on action items - track what was decided, what's due, and what's slipping.

Handle sensitive information and communications with discretion and sound judgment

Who You Are

Required Experience

• Bachelor’s degree in business administration, Accounting, Finance, Commerce, or a related field.

• 3+ years of experience in an Executive Assistant, Operations, Office Manager, Chief of Staff, or other cross-functional role within a fast-paced company.

• Demonstrated ability to manage multiple workstreams simultaneously without dropping the ball.

• Excellent written and verbal communication skills - clear, concise, and professional.

• Comfortable working with data, metrics, and analytical tasks - not just administrative logistics.

• Experience directly supporting senior executives or founders.

Strong Signals

• Previous experience at a startup, technology company, or other high-growth environment.

• Background in Business, Finance, Accounting, Operations, or a related field.

• Experience supporting finance or business operations.

• Familiarity with QuickBooks Online (QBO) or other cloud-based accounting systems.

• Familiarity with Canadian government funding programs, including SR&ED tax credits, is an asset.

• Exposure to business development, sales operations, or commercial workflows.

• Experience building or improving internal processes rather than simply maintaining them.

• Proficiency with tools such as Notion, Slack, Google Workspace, Microsoft Office, and CRM platforms.

• Experience serving as an office lead, operations lead, or Chief of Staff.

You Are

• A natural executor - you identify what needs to be done and make it happen.

• Analytical - you bring structure and data-driven thinking to ambiguous problems.

• Highly organized without being rigid - you adapt quickly as priorities change.

• Discreet, trustworthy, and professional when handling confidential information.

• Energized by variety - no two days look the same, and that's exactly how you like it.

• Low ego, high output - you care about results more than recognition.

Why This Role

• Be at the center of a fast-growing company building transformative AI technology.

• Work with high trust, high visibility, and direct access to leadership.

• Own meaningful responsibilities - this isn't a gatekeeper role; it's a builder role.

• Gain exposure to executive operations, finance, business development, and company-building at a high-growth startup.

• Grow into broader Operations, Business Operations, or Chief of Staff responsibilities over time.