Director, Product Operations

About Ontra
Ontra is the leader in AI-powered solutions for the private markets. Powered by industry-leading AI, data from over 2 million contracts, and a global network of legal professionals, Ontra automates critical private market workflows across the fund lifecycle. Ontra’s solutions transform unstructured data trapped in static documents into actionable intelligence, enabling firms to accelerate contracts, streamline compliance, and automate entity management. Trusted by more than 1,000 global GPs, investment banks, law firms, and advisors - including nine of the top ten PEI-ranked firms worldwide - Ontra helps firms focus on what’s important.

Our Culture
Ontra is built for people who want real ownership from day one in a remote-first environment that’s built to support it. Our customers are sophisticated, and our work reflects that. AI is engrained in how we work, and curiosity about it is part of who we are.

Ontranauts are sharp, genuinely collaborative, and invested in each other's success. They are excellent at what they do and even better to work with. That combination is rare, and we don't take it for granted. Learn more about our values.

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For this job we are currently only hiring candidates based in the United States, with a preference for candidates based in New York City.

About the Role

Ontra is seeking a Director, Product Operations reporting to our SVP of Product on our Build team.

We’re looking for someone excited to redefine operational processes, innovate AI-driven playbooks, and develop cutting-edge AI tools to propel our Build organization into the future.

If you are a dynamic orchestrator who aligns product management, user experience, engineering, and data teams while owning processes that drive planning and organizational learning, we’d love to get to know you!

What You’ll Do

• Team Leadership: Oversee and guide the Operations team, including making a strategic hire to transform the team into an AI-native operations unit.

• Cross-Department Collaboration: Partner with Product, Design, and Engineering leadership to refine organizational rituals and processes that enhance collaborative efforts.

• Interdepartmental Coordination: Work closely with GTM and G&A departments to establish and manage critical touchpoints with the Build organization.

• Process Development: Create and manage the process, playbook, and tools for developing and launching new products and enhancing existing software products.

• AI Integration: Focus on evolving the organization's operations to be AI-native, rethinking processes like customer feedback capture and release management.

• Team Expansion: Recruit and integrate a new team member to focus on the development of AI tools, ensuring smooth backfill for the outgoing operations leader.

What You’ll Bring

• Experience: 7+ years in Operations leadership, with 2+ years in a Head of role.

• Cross-Functional Orchestration: Demonstrated ability to align Product Management, User Experience, Engineering, and Data teams to ensure cohesive teamwork.

• Process & Operating Rhythm Design: Proven expertise in designing and managing the systems for planning, roadmapping, goals, and learning cadence, acting as both a facilitator and driver.

• Strategic Ambiguity Navigation: Ability to transform broad, undefined mandates into clear, actionable strategies and initiatives, with experience in launching new programs.

• Executive Communication: Skillful in simplifying complex information and motivating both teams and executives effectively.

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Pay Transparency

Ontra takes individual candidate location, experience, and skills into consideration when determining compensation. The base pay range is listed below. Some positions may be eligible for additional compensation, such as commission, variable compensation, profits interest units, or other equity-based compensation, which are not included in the below base pay range.

If you are selected to participate in our interview process, your Talent Acquisition Partner will share more details about the total compensation package for the role.

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Hiring Locations

We currently hire exclusively in the locations listed below. Select jobs may have more specific location requirements due to business needs.

United States

Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Kansas, Massachusetts, Maryland, Minnesota, North Carolina, New Jersey, Nevada, New York, Ohio, Oregon, Pennsylvania, Rhode Island, Tennessee, Texas, Utah, Virginia, Washington

APAC

Hong Kong

EMEA

United Kingdom

Benefits Snapshot

• Remote-first working policy, with office hubs in NYC, Santa Barbara, and London

• Twice yearly team offsites for in-person collaboration

• Paid flexible time off policy

• Paid parental leave and benefits

• Employer-supported retirement contributions, varying by country

• Monthly phone and internet reimbursement

• Company-sponsored learning and development resources, department budgets for professional development, and a robust onboarding program

• Various options for medical, dental, and vision insurance

Travel

Occasional travel is required for Ontra employees, including typically at least twice per year to attend team and larger group off-sites for in-person collaboration. For some roles, additional travel may be required based on the requirements of the role and business need.

Inclusivity

Ontra is committed to the full inclusion of all qualified individuals. As part of this commitment, Ontra will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact people@ontra.ai.

Personnel Privacy Notice: View here.

Note on Employment Verification: All employees hired will be required to verify identity and eligibility to work in their particular location.

Note to External Agencies: We are not accepting any blind submissions or resumes/CVs from recruitment agencies. Any candidates sent to Ontra will NOT be accepted or considered as a submission without a signed agreement in place.