Recruiting Operations

About Mercor

Mercor's mission is to organize human intelligence to power the AI economy. We're a leading AI data company, building the layer between human expertise and frontier models. Millions of domain experts on the platform are paid over $4 million per day to train frontier AI models. Mercor's APEX benchmark family measures AI's real-world impact on professional work. Mercor Enterprise brings this same infrastructure to Fortune 500 companies: helping companies capture how their best people actually work, translating that expertise directly back into agents.

Mercor is creating a new category of work where expertise powers AI advancement. Achieving this requires an ambitious, fast-paced and deeply committed team. You’ll work alongside researchers, operators, and AI companies at the forefront of shaping the systems that are redefining society. Mercor is a profitable Series C company valued at $10 billion. We work in-person five days a week in our San Francisco, NYC, or London offices.

About the Role

You’ll be a core member of Mercor’s Recruiting Operations team, supporting hiring across multiple functions. This role is focused on high-quality coordination, ATS (Ashby) management, and ensuring a seamless candidate experience at scale.

You’ll partner closely with recruiters and hiring teams to keep processes running efficiently - from scheduling interviews to maintaining clean pipeline data to supporting recruiting events and onsite logistics.

This is a highly operational role with broad exposure across teams, ideal for someone who thrives in fast-paced environments and enjoys building structure in ambiguity.

What You’ll Do

Own Scheduling & Coordination

• Coordinate interviews across screens, take-homes, virtual loops, and onsites across multiple teams

• Manage complex scheduling across candidates, interviewers, and stakeholders

• Ensure interview loops run smoothly and on time

• Handle reschedules, conflicts, and last-minute changes with speed and attention to detail

Maintain ATS (Ashby) & Pipeline Hygiene

• Maintain accurate, up-to-date candidate records in Ashby across all roles

• Ensure consistent tagging, stage movement, and data integrity

• Support reporting and pipeline visibility by keeping data clean and structured

• Flag inconsistencies or gaps in process and follow up with recruiters as needed

Support Candidate Experience

• Serve as a key point of contact for candidates throughout the interview process

• Ensure clear, timely, and thoughtful communication at every stage

• Anticipate and resolve logistical issues before they impact candidates

• Support post-offer coordination and onboarding logistics

Support Events & Onsite Logistics

• Help plan and execute recruiting events (e.g.,Superdays, candidate dinners, networking events)

• Coordinate logistics including scheduling, communications, travel, and onsite execution

• Ensure a high-quality, organized, and welcoming onsite experience

Ad Hoc Projects & Process Support

• Support recruiting operations projects and process improvements as needed

• Assist with documentation, templates, and workflow standardization

• Step in where needed to unblock coordination or operational gaps

What We’re Looking For

• 2 - 5 years of experience in recruiting coordination, recruiting operations, or similar roles

• Experience with Ashby (or similar ATS)

• Strong organizational skills and attention to detail

• Ability to manage multiple priorities and stakeholders in a fast-paced environment

• Clear, professional communication (written and verbal)

• High ownership and reliability - you follow through and keep things moving

Compensation

• Aggressive quarterly performance bonus structure

• Generous equity grant vested over 4 years

• $15K relocation bonus (for moving to the Bay Area)

• $10K housing bonus (if you live within 0.5 miles of our office)

• $1.5K monthly stipend for meals

• Free Equinox membership

• $200 monthly laundry reimbursement

• $200 monthly personal wellness reimbursement

• Health, Dental, Vision insurance401(k) with company match