STINFO Liaison/Administrator

About Mach Industries

Founded in 2022, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

The Role

Mach Energetics Technical Services Division is seeking a STINFO (Scientific and Technical Information Office) Liaison/Administrator to support the development, review, publication, tracking, and distribution of technical documents used internally by government and contractor teams and, when approved, publicly released.

Key Responsibilities

• Support data management activities by generating standard and ad hoc reports, maintaining tracking logs, spreadsheets, and government databases, while ensuring proper document naming, version control, archival procedures, and data integrity.

• Maintain the STINFO SharePoint site, including guidance for Scientists and Engineers (S&E) on workflows, processes, and distribution statements.

• Serve as the RW-West Data Item Descriptions advisor by preparing and updating DD Form 1423-1, refining Contract Data Requirements Lists for contract awards, maintaining a library of commonly used CDRLs, and assisting customers in identifying applicable DIDs.

• Process DD Form 882, Report of Inventions and Subcontracts as required for contract closeout. Processing includes tracking on government systems, preparing a Patent letter on official government letterhead, routing to GPM for approval; routing paperwork to host base legal office for processing/approval, and storing on government database systems.

• Receive, track, process, and staff DTIC Form 55, Request for Release of Limited Information requests from DTIC. Prepare letters on government letterhead with results for Division Technical Advisor’s approval.

• Prepare, validate, and disseminate a monthly STINFO Status Metrics report to interested parties, with inputs from the STINFO team. The report must include these categories: Technical reports (in edit and reproduction/distribution; number of final/special/interim reports received); technical papers (numbers of received, edited, and routed; notification/distribution of approvals); DD Form 1423-1; DD Form 882 activity, DTIC submissions and submissions to AFRL/PA. Categories may be added/removed as processes change. DELIVERABLE to the COR by the fifth (5th) of each month, reporting on data from the previous month.

• Monitor the STINFO Org email and route items as necessary for action.

• Assist with converting paper documents to electronic formats, shredding and/or boxing of CUI/CTI information, perform quarterly assessments of office supplies and notify government POCs on status. Will assist with self-inspection checklists, including the MICT checklists.

• Assist the office in DTIC submissions to ensure that all items are submitted to DTIC in a timely manner after presentation.

Required Qualifications

• Three years of editing experience.

• Excellent editing skills in evaluating and editing the content, structure, and format of a range of technical written material.

• Comprehensive computer skills in formatting/generating reports.

• Intermediate skills in Microsoft Office Suite.

• High School Diploma or GED required.

• Valid state-issued driver’s license and minimum California car insurance.

• Must be able to sit, stand, walk, reach, and occasionally lift items in indoor and outdoor work environments.

• Ability to obtain/maintain a secret security clearance.

Preferred Qualifications

• Associate degree or higher

• Experience with STINFO office procedures and DTIC submissions.

• Familiarity with Department of Defense technical reporting requirements

• Prior experience working on a military installation or directly supporting Air Force/Space Force operations.

WAGE DETERMINATION ALIGNMENT

Per Wage Determination No. 2015-5603, Revision No. 30, this role aligns with Technical Writer I responsibilities. In this capacity, the Technical Writer revises or writes standardized material for reports, manuals, briefs, proposals, instruction books, catalogs, and related technical and administrative publications concerned with work methods and procedures, and installation, operation, and maintenance of machinery and other equipment. This worker receives technical direction from supervisor or senior writer, notes or manuals containing operating procedures and details manufacturer's catalogs, drawings and other data relative to operation, maintenance, and service of equipment. This writer may have access to blueprints, sketches, drawings, parts lists, specifications, mockups, and product samples to integrate and delineate technology, operating procedure, and production sequence and detail.

Disclosures

This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

Mach participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach’s total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.

Mach is an equal opportunity employer committed to creating a diverse and inclusive workplace. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws. If you’d like to defend the American way of life, please reach out!