Events Coordinator || Contractor

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works.

We are seeking passionate, driven, and highly motivated Events Coordinator to help us execute our enterprise conference & event schedule and continue our rapid growth across the U.S. As an Events Coordinator you will be responsible for supporting the operations of our events marketing plan by initiating communications with conference vendors, asset suppliers, and organizing logistics therein. You will collaborate closely with the Events Marketing Manager, the Partnerships Managers, and the Enterprise Sales Manager to understand their field sales needs and provide support to meet their lead acquisition requirements at trade shows and conferences.. This role requires a highly-organized, operational thinker with a commitment to strengthening a thriving events business.

This is a part-time/contract role with a required commitment up to 10 hours/week. Hourly pay between $35 - $45/hr depending on experience.

**This a remote-based position in the Eastern or Central timezone but preference will given to candidates local to New York City or Chicago**

Duties include:

• Communicating with conference vendors to obtain the sponsorship prospectus
• Updating the Event Marketing Plan doc
• Creating the Slack channel for each conference
• Registering IW sales reps in the show dashboard
• Sending calendar invites to the reps
• Creating the Show Info Doc (from the calendar invite)
• Ordering material handling, labor, electrical with the conference vendor (decorator)
• Shipping banners & swag from Kotis
• Helping the conference reps complete outbound paperwork & tracking back to Kotis at show close
• Creating the leads spreadsheet via Claude & Clay (not uploading to SFDC)
• Reordering Swag (when Kotis inventory is low)

Our Values

• Empathy, Trust & Candor
  We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direct feedback.

• Bias for Action
  We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it’s OK to be wrong, so long as we learn from our mistakes and course correct!

• Always Be Learning
  We’re a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entire industry.

• Act Like an Owner
  We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job description.

About Instawork

Founded in 2015, Instawork is the nation’s leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled workers with local restaurants, hotels, warehouses, stadiums, and more. Our AI-powered platform serves thousands of businesses across more than 50 major markets in the United States and Canada. We're not just helping fill shifts, we're supporting local economies - and we're just getting started!

Instawork has been featured by CBS News, The Wall Street Journal, The Washington Post, and the Associated Press. Forbes included us on their Next Billion Dollar Startups list; RetailTech Breakthrough named us Workforce Hiring Solution of the Year for 2025; and Inc. 5000 recognized us as one of the country's top 10% fastest-growing companies two years in a row. But what matters most is our impact. We're solving real problems for real people, and we’re doing it at scale.

Join our team to help us build something that matters! We’re looking for superstars who want to help us shape the future of work. With hubs in San Francisco, Bangalore, and Chicago, city offices in New York, Phoenix, and Singapore, we're back to working together in-person five days a week because we believe the best ideas happen when great people collaborate face-to-face. We also value diverse perspectives and encourage applications from candidates of all backgrounds.

Ready to make an impact? Learn more at www.instawork.com/about.

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