Recruiting Coordinator (Contract)

The Opportunity

insitro is a physical AI company dedicated to unlocking causal human biology and accelerating the delivery of better medicines to patients. Our unique Virtual Human™ platform identifies novel, high-impact genetic intervention points, which our TherML™ platform translates into therapeutics - whether small molecules, biologics, or oligos. With multiple programs in metabolic disease and neuroscience advancing toward the clinic, and our first IND submission slated for the second half of this year, we are at a pivotal inflection point.

insitro's success depends on attracting and developing exceptional talent across a wide range of high-demand disciplines. We're looking for a highly organized Recruiting Coordinator to join us on a 3-month contract, with the option to extend, and coordinate a high volume of recruiting activity as we build world-class teams. This is a highly visible role with frequent interaction with senior leadership across the company.

Based in South San Francisco, this position reports directly to the Director of Talent Acquisition & Workforce Strategy, with day-to-day management by the Recruiting Operations Specialist. It offers an in-person hybrid schedule of two to three days per week on average, flexing up to five days based on onsite interview volume and business need.

Responsibilities

Candidate Experience & Coordination

• Interview Scheduling: Own end-to-end interview scheduling and related meetings, including debriefs, for a high volume of candidates across teams and levels.

• Onsite Logistics: Manage candidate meetings from start to finish, whether they happen at headquarters or offsite.

• Travel & Reimbursements: Coordinate candidate travel and process expense reimbursements quickly and accurately.

• Seamless Experience: Ensure every candidate feels supported and informed at every step of the process.

Recruiting Operations & Partnership

• ATS Ownership: Track candidate progress in Ashby from first contact through offer, maintaining the team's data integrity.

• Tools Expert: Become a subject matter expert on Recruiting Operations tools, processes, and tech stack.

• Process Documentation: Document standard operating procedures so the team runs consistently and efficiently.

• Go-To Partner: Build strong relationships with hiring managers and selection teams, helping them solve day-to-day needs.

About You

Experience & Qualifications

• Proven Tenure: 2+ years of experience as a Recruiting Coordinator.

• High-Volume Scheduling: Experience managing multiple interview events on a calendar at the same time.

• Executive Coordination: Experience scheduling executive-level interviews in partnership with Executive Assistants.

• Recruiting Tech: Hands-on experience with an ATS such as Ashby, Greenhouse, or Lever, plus tools like scheduling assistants, JD builders, or data visualization platforms.

• Spreadsheet Skills: Working knowledge of Excel or Google Sheets.

• AI Fluency: Comfortable using AI tools such as Claude in your daily work.

Core Competencies

• Highly Organized: You keep many moving pieces on track without letting details slip.

• Solution-Oriented: You bring a "can-do," "let's find a solution" mindset to every request.

• Poised with Leadership: You're comfortable in a visible role that works closely with senior leaders across the company.

• Discreet & Trustworthy: You handle sensitive and confidential information with professionalism and sound judgment.

Compensation & Benefits at insitro

Our target starting salary for successful US-based applicants for this role is $46 - $50/hr. To determine starting pay, we consider multiple job-related factors including a candidate's skills, education and experience, market demand, business needs, and internal parity. We may also adjust this range in the future based on market data.

In addition, insitro also provides our contract employees:

• Excellent medical, dental, and vision coverage as well as mental health and well-being support

• Access to free onsite baristas and cafe with daily lunch and breakfast for employees who are either onsite or hybrid

insitro is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

We believe diversity, equity, and inclusion need to be at the foundation of our culture. We work hard to bring together diverse teams - grounded in a wide range of expertise and life experiences - and work even harder to ensure those teams thrive in inclusive, growth-oriented environments supported by equitable company and team practices. All candidates can expect equitable treatment, respect, and fairness throughout the interview process.

About insitro

insitro is a drug discovery and development company using machine learning (ML) and data at scale to decode biology for transformative medicines. At the core of insitro’s approach is the convergence of in-house generated multi-modal cellular data and high-content phenotypic human cohort data. We rely on these data to develop ML-driven, predictive disease models that uncover underlying biologic state and elucidate critical drivers of disease. These powerful models rely on extensive biological and computational infrastructure and allow insitro to advance novel targets and patient biomarkers, design therapeutics and inform clinical strategy. insitro is advancing a wholly owned and partnered pipeline of insights and therapeutics in neuroscience and metabolism. Since launching in 2018, insitro has raised over $700 million from top tech, biotech and crossover investors, and from collaborations with pharmaceutical partners. For more information on insitro, please visit www.insitro.com.