Leasing Coordinator

About Flow

At Flow, we're reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We're building a new kind of living experience: one that's flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we're creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

As a Leasing Coordinator, you will support the Leasing Team by coordinating the administrative and operational aspects of the leasing process while helping deliver an outstanding experience for prospective and current residents. You will work closely with Leasing Agents and cross-functional teams to ensure lease documentation, EJAR contracts, payments, and move-in processes are completed accurately and efficiently.

This role is ideal for someone who is highly organized, detail-oriented, enjoys working in a fast-paced environment, and is looking to build a career in real estate.

Responsibilities

• Support the leasing team by preparing lease documentation, quotations, reservations, and maintaining accurate records across internal systems.

• Coordinate the leasing process from reservation through move-in, ensuring all required documentation is collected and completed on time.

• Prepare and process EJAR contracts, ensuring all required documents are received and lease details are accurate before submission.

• Maintain accurate prospect, resident, and lease information within CRM systems and internal trackers.

• Provide timely administrative support and excellent customer service to prospective residents, current residents, and internal stakeholders.

Day-to-Day Activities

• Prepare lease offers, reservation agreements, quotations, invoices, and leasing documentation.

• Create, process, and coordinate EJAR contracts while following up on any outstanding documents or approvals.

• Update CRM systems, Excel trackers, and internal databases with accurate leasing information.

• Coordinate with Finance, Resident Experience, Operations, and Leasing Agents to ensure smooth lease execution and resident move-ins.

• Respond to inquiries via email, WhatsApp, phone calls, and internal communication platforms while supporting the Leasing Team with day-to-day administrative tasks.

Ideal Background

• 1 - 2 years of experience in administration, customer service, sales support, real estate or a similar coordination role.

• Experience working with EJAR is required.

• Experience working in Saudi Arabia is required.

• Strong organizational skills with excellent attention to detail.

• Comfortable using CRM systems, Microsoft Excel, Google Workspace, WhatsApp, Slack, and other communication tools.

• Fluent in English with excellent written and verbal communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Candidate must be physically located in Saudi Arabia.

Why Join Flow?

• Join one of the fastest-growing residential community brands in the Middle East.

• Work alongside a collaborative, international team in a dynamic environment.

• Competitive compensation and benefits.

• Opportunity to grow your career within Leasing, Operations, and Property Management as Flow continues to expand.